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Databox - "Datovaschranka"

Writer's picture: Kristýna RichtrováKristýna Richtrová

Updated: Dec 21, 2023

Data box – an efficient way to communicate with Czech authorities.


Databox is an official electronic mailing system. It is an efficient online way of sending letters or other written forms of communication. For some, databox is opened automatically (companies, entrepreneurs), others have to apply for it. The aim is to make communication more efficient, cheaper and more reliable.


Benefits:

  • Saving your time - by sending your letters electronically you are avoiding visits to the Czech post offices when sending or collecting letters.

  • Fast and efficient – your mail is delivered immediately

  • Cost efficient – sending letters to the official authorities is free of charge. Sending letters to private entities cost around 5 CZK/letter.

  • Reliable – every sent letter comes with an official confirmation of sending and delivering.

  • By having a databox, you can access social insurance and tax office online systems and send reports officially though such.

  • Tax declarations can be filed through databox.

  • You can obtain various records for free, such as Criminal record, Cadastre registry, Insolvency register and others

In the immigration world, you would use such when:

  • Appealing against the Ministry’s decisions

  • Informing the Ministry (about your planned holiday when in process of a residence permit application, sending apology letters when wanting to reschedule biometrics appointment, asking for an extension of a deadline to submit missing documents etc.)

  • Receiving letters, instead of visiting the Czech post office to collect them


Note that:

  • If the Ministry of Interior asks you to submit a hard copy of a document, they cannot be send via datovaschranka, unless they go through official electronical conversion

  • Once you log in to your databox, all letters are marked as received! Sometimes there can be a deadline written in the letter, which starts counting from the date you logged in. Missing the deadlines may result in the rejection of your application.

  • The address book of all the possible recipients can be found here.


How to open a databox

  • By visiting a Czech Point (at certain Czech post offices or Municipalities and Embassies)

  • Process time: sometimes it is opened immediately; sometimes it may take a few days to receive the log in details via post.

  • Once log in details received, you must change your password. Also:

    • Set up a notification to your email about any newly received letters so you don't miss any important communication.


Useful links:


Not sure where to start? Feel free to contact me so I can support you with the creating of a datovaschranka.

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